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Regular  Meeting

Governing Board of Sweetwater Authority

Wednesday, February 12, 2003 - 6:00 p.m.

· CALL MEETING TO ORDER AND ROLL CALL

· PLEDGE OF ALLEGIANCE TO THE FLAG
Chairman Doud

· OPPORTUNITY FOR PUBLIC COMMENT
Opportunity for members of the public to address the Board 
(Government Code 54954.3)

· CHAIR’S PRESENTATION

· ITEMS TO BE ADDED, WITHDRAWN, OR REORDERED IN THE AGENDA

1. APPROVAL OF MINUTES

Minutes of Regular Meeting of January 22, 2003

2. APPROVAL OF DEMANDS AND WARRANTS

CONSENT CALENDAR ITEMS

Items to be acted upon without discussion, unless a request is made by a member of the Board, the Staff, or the Public to discuss a particular item. All consent calendar items are approved by a single motion.

3. COMMUNICATIONS COMMITTEE (Meeting of January 28, 2003) 

CONSENT ITEMS

A. Consideration of providing logo items for Governing Board members (Information Item)
Recommendation: No action required by the Governing Board

B. Consideration of purchasing 25th anniversary lapel pins (Information Item)
Recommendation: No action required by the Governing Board

C. Consideration of establishing the Sweetwater Authority Communications Committee as Sweetwater Authority’s Scholarship Selection Committee and completing the scholarship process on March 25, 2003
Recommendation: Appoint Directors Beauchamp, Pocklington, and Welsh to serve as the Sweetwater Authority’s Scholarship Selection Committee, with Director Wolniewicz as an Alternate, to meet as arranged by staff based on the quantity of applications for consideration.

D. Consideration of establishing an outreach tour for elected officials and community leaders
Recommendation: Authorize staff to establish a program of regularly scheduled tours for elected and community leaders, with rotating Board representation at each event.

E. Discussion of public outreach methods related to the termination of Sweetwater Authority’s power reserve charges
Recommendation: Authorize staff to distribute the proposed messages and press release.

F. Annual update regarding communications activities and discussion of program direction and emphases (Information Item)
Recommendation: No action required by Governing Board

G. Information Items: press releases, other items prepared for public information distribution, and update on major projects (Information item)
Recommendation: No action required by Governing Board

4. FINANCE AND PERSONNEL COMMITTEE (Meeting of February 4, 2003) 

CONSENT ITEMS

A. Water Services – Sweetwater Valley Little League (Information Item) Recommendation: No action required by the Governing Board

B. Consideration of telephone and voice mail system replacement
Recommendation: Proceed with negotiations with Standard-Tel for a system configuration not to exceed $250,000, including five-year maintenance plan.

C. Discussion of changes in benefits for directors (Information Item)
Recommendation: No action required by Governing Board

5. OPERATIONS COMMITTEE (Meeting of February 5, 2003) 

CONSENT ITEMS

A. Appraisal of land adjacent to Loveland Reservoir – Request for Funding Recommendation: Authorize staff to proceed with the appraisal of these properties and begin negotiations with the property owners, and that funds in the amount of $10,000 be allocated from the Unallocated Reserve Fund to complete this project.

B. Palomar Street widening, Industrial Boulevard to I-5, Chula Vista – Request for Funding
Recommendation: Approve the funding of $85,000 for this project to be allocated from the Repair and Replacement Fund. The City of Chula Vista will share 50 percent of the final cost.

C. Safety Office remodel – Recommendation to award contract
Recommendation: Award a contract for the Safety Office Remodel project to Merz Construction, 145 Twin Oaks Circle, Unit B, Chula Vista, California, in the amount of $23,839.

D. Richard A. Reynolds Groundwater Demineralization Facility – Status of Operations.
Recommendation: Approve staff’s recommendations as follows: 1) Initiate seasonal operation of SDF Wells to avoid impacts. 2) Increase irrigation of the river habitat as needed to avoid impacts. 3) Drill additional pilot wells in coordination with USGS evaluations to develop new groundwater supply wells farther away from the river. 4) Review adaptive management strategy with wildlife agencies and explore alternative restoration, operational, and mitigation approaches. 5) Transfer $60,250 from Budget Project 02-14E into the existing Budget Project A0105.

ACTION CALENDAR ITEMS

All action items are placed on the Agenda so that the Board may discuss and take action, if the Board is so inclined.

6. NEW BUSINESS

A. Request from Municipal Water District of Orange County for Resolution of Support concurring in the nomination of Joan Finnegan to the ACWA/JPIA Executive Committee.

B. Request from San Bernardino Valley Water Conservation District for Resolution of Support concurring in the nomination of Melody A. Henriques to the ACWA/JPIA Executive Committee.

C. Rescheduling of the Regular Board Meeting of March 12th due to conflict with WESTCAS Winter Legislative Forum in Scottsdale and the Water Education Foundation Briefing in Sacramento.

7. APPROVAL OF DIRECTORS’ ATTENDANCE AT MEETINGS AND FUTURE AGENDA ITEMS

A. General Meeting of the WateReuse Association – San Diego Regional Chapter – Wednesday, February 19, 2003 – 9:30 a.m. to 11:50 a.m. at the City of Carlsbad.

B. Council of Water Utilities Breakfast – February 20, 2003 – StoneRidge Country Club – 7:15 – 8:45 a.m. 

C. American Water Works Association – Water Security Congress – March 23-26, 2003 – Los Angeles. (Conflict with Communications Committee on the 25th and Board Meeting on the 26th)

D. Water Education Foundation – Lower Colorado River Tour – March 26-28, 2003. (Conflict with Board meeting on the 26th)

E. Association of California Water Agencies (ACWA) – Closing the Loop on Water & Growth, a Special Briefing for Water Officials – March 27, 2003, 8:00 a.m. to 3:00 p.m. – Napa Valley Marriott Hotel.

F. Request for approval of per diem for Director Inzunza for attending the tour of Sweetwater Authority’s facilities on January 28th. 

G. Request for approval of per diem for Director Wright for attending the Interagency Water Task Force meeting of January 24th.

H. Request for approval of per diem for Director Wright for attending the Metropolitan Water District Board meeting of January 29th. 

REPORT AND INFORMATIONAL ITEMS

The following agenda items are placed on the agenda to allow the persons designated to provide information to the Board and the Public. There is no action called for in these items. The Board may engage in discussion on any report upon which specific subject matter is identified on the agenda, but may not take any action other than to place the matter on a future agenda.

8. REPORT OF TREASURER – WANDA AVERY

9. BUDGET REPORT – DIRECTOR OF FINANCE GAUS
Report as of December 31, 2002

10. MANAGEMENT REPORT

S. Report of Operations Manager Rogers.
T. Report of General Manager Bostad.

11. REPORT OF WATER AUTHORITY RECLAMATION ADVISORY COMMITTEE REPRESENTATIVE – DIRECTOR WOLNIEWICZ

12. REPORT OF CALFED/BAY-DELTA OVERSIGHT COMMITTEE REPRESENTATIVE DIRECTOR WRIGHT

13. DIRECTORS’ COMMENTS
Directors’ comments are comments by Directors concerning Authority business that may be of interest to the Board. Directors’ comments are placed on the agenda to enable individual Board members to convey information to the Board and the Public. There is no discussion or action taken on comments made by Board members.

14. CLOSED SESSION
At any time during the regular session, the Governing Board may adjourn to closed session to consider litigation, personnel matters, or to discuss with legal counsel matters within the attorney-client privilege. Discussion of litigation is within the attorney-client privilege, subject to the appropriate disclosures and may be held in closed session, Authority: Government Code Section 54956.9.

15. ADJOURNMENT
Adjourn to February 26, 2003 at 3:30 p.m.