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Regular Meeting

Governing Board of Sweetwater Authority

Wednesday, February 25, 2004 - 3:30 p.m.

· CALL MEETING TO ORDER AND ROLL CALL

· PLEDGE OF ALLEGIANCE TO THE FLAG
Director Beauchamp

· OPPORTUNITY FOR PUBLIC COMMENT
Opportunity for members of the public to address the Board
(Government Code 54954.3)

· CHAIR'S PRESENTATION

· ITEMS TO BE ADDED, WITHDRAWN, OR REORDERED IN THE AGENDA

1. APPROVAL OF MINUTES

Minutes of the Regular Meeting of January 28, 2004.

2. APPROVAL OF DEMANDS AND WARRANTS

CONSENT CALENDAR ITEMS

Items to be acted upon without discussion, unless a request is made by a member of the Board, the Staff, or the Public to discuss a particular item. All consent calendar items are approved by a single motion.

CONSENT ITEMS

3. FINANCE AND & PERSONNEL COMMITTEE (Meeting of February 16, 2004)

A. Request for water bill adjustment from VLD Sweetwater LLC.
Recommendation: Approve a water bill adjustment for VLD Sweetwater LLC in the amount of $1,368.54.
B. Request for financial support from the Palomar College Water & Wastewater Technology Education Program (Information Item).
Recommendation: No action required by the Governing Board.

C. Biological Services Support - Award of contract.
Recommendation: Award a sole-source biological services support contract to Reising Enterprises, 5430 Baltimore Drive #19, La Mesa, California 91942, in the amount of $22,900.

D. Security improvements at our four water facility sites - Award of contract.
Recommendation: Award a sole-source contract to Sterling Group in an amount not to exceed $44,000 to provide planning, design, and implementation of intrusion detection systems to accomplish specific recommendations of the Vulnerability Assessment.

E. Suggested amendment to Governing Board Policy No. 510 - Per Diem and Reimbursement.
Recommendation: Approve the proposed revisions to Policy No. 510 - Per diem and Reimbursement.

4. OPERATIONS COMMITTEE (Meeting of February 18, 2004)

A. Degen Drive Pressure Zone Conversion (Information Item)
Recommendation: No action is required by the Governing Board.

B. Joint Shared Services - Involvement with Water Agencies' Standards Design Guide.
Recommendation: Authorize staff to be a signatory agency on the Water Agencies' Standards Design Guide.

ACTION CALENDAR ITEMS

All action items are placed on the Agenda so that the Board may discuss and take action, if the Board is so inclined.

5. COMMUNICATIONS COMMITTEE (Meeting of February 23, 2004)

A. Consideration of $1,306 dues payment to California Water Awareness Campaign.

B. Consideration of agency participation in special events:
1) Creek to Bay Clean-up Day, April 3.
2) Take your Child to Work Day, April 22.

C. Staff report on public agency use of Fleet Advertising.

D. Oral discussion of outreach theme for 2004/2005.

E. Review of 2003/2004 Communications Goals, Objectives and Budget - Information Item.

F. Information Items: press releases, other items prepared for public information distribution, and update on major projects (attachments and reports will be provided at the meeting):
1) Surveys
2) Cooperative Interagency Resources Coalition (CIRC) presentation.
3) Port District Outreach.
4) Scholarship Selection Committee.

6. NEW BUSINESS

A. Request from Orange County Water District for concurrence in the nomination of Wes Bannister to the ACWA/JPIA Executive Committee.

B. Request from Yuima Municipal Water District for concurrence in the nomination of W.D. "Bill" Knutson to the ACWA/JPIA Executive Committee.

C. Merit Rejection letter to claimant Arline Pavlick.

7. REPORT OF THE SOUTH BAY IRRIGATION DISTRICT REPRESENTATIVE AND THE CITY OF NATIONAL CITY REPRESENTATIVE TO THE SAN DIEGO COUNTY WATER AUTHORITY

Report by representatives for the purpose of briefing the Board on items of interest and importance that appear on the next San Diego County Water Authority Board of Directors' agenda and to receive direction from the Sweetwater Authority Board in representing its interests at the San Diego County Water Authority.

8. APPROVAL OF DIRECTORS' ATTENDANCE AT MEETINGS AND FUTURE AGENDA ITEMS

A. Request for approval of per diem for attendance at the First Friday Breakfast on February 6th with speaker Karen Harvell, City of Chula Vista, presenting "Life Options - Directions and Connections for people over 50."

B. CLE International - 6th Annual Colorado River Super Conference - May 13-14, 2004 - The Venetian Hotel, Las Vegas.

REPORT AND INFORMATIONAL ITEMS

The following agenda items are placed on the agenda to allow the persons designated to provide information to the Board and the Public. There is no action called for in these items. The Board may engage in discussion on any report upon which specific subject matter is identified on the agenda, but may not take any action other than to place the matter on a future agenda.

9. REPORT OF TREASURER - WANDA AVERY

10. BUDGET REPORT - DIRECTOR OF FINANCE GAUS
Report as of January 31, 2004

11. MANAGEMENT REPORT

A. Report of Operations Manager Rogers.
B. Report of General Manager Bostad.

12. DIRECTORS' COMMENTS
Directors' comments are comments by Directors concerning Authority business that may be of interest to the Board. Directors' comments are placed on the agenda to enable individual Board members to convey information to the Board and the Public. There is no discussion or action taken on comments made by Board members.

13. CLOSED SESSION
At any time during the regular session, the Governing Board may adjourn to closed session to consider litigation, personnel matters, security issues, or to discuss with legal counsel matters within the attorney-client privilege.

· Conference with Security and Emergency Management Coordinator concerning security issues pursuant to Government Code §54957 (a).

14. ADJOURNMENT
Adjourn to March 10, at 6:00 p.m.

This agenda was posted at least 72 hours before the meeting, in a location freely accessible to the public. No action may be taken on any item not appearing on the posted agenda, except as provided by Section 54954.2 of the California Government Code.

NOTE: Agenda item backup information is available for public review in the Boardroom

PUBLIC COMMENT PROCEDURES

Members of the general public may address the Board regarding items not appearing on the posted agenda, which are within the subject matter jurisdiction of the Board. Speakers are asked to state name, address and topic, and to observe a time limit of 3 minutes each. Public comment on a single topic is limited to 15 minutes. Anyone desiring to address the Board regarding an item listed on the agenda is asked to fill out a speaker’s slip and present it to the Board President or the Secretary. Request-to-Speak forms are available at the Speaker’s podium.