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Regular  Meeting

Governing Board of Sweetwater Authority

Wednesday, February 26, 2003 - 3:30 p.m.

· CALL MEETING TO ORDER AND ROLL CALL

· PLEDGE OF ALLEGIANCE TO THE FLAG
Chairman Doud

· OPPORTUNITY FOR PUBLIC COMMENT
Opportunity for members of the public to address the Board 
(Government Code 54954.3)

· CHAIR’S PRESENTATION

· ITEMS TO BE ADDED, WITHDRAWN, OR REORDERED IN THE AGENDA

1. APPROVAL OF MINUTES

Minutes of the Regular Meeting of February 12, 2003.

2. APPROVAL OF DEMANDS AND WARRANTS

CONSENT CALENDAR ITEMS

Items to be acted upon without discussion, unless a request is made by a member of the Board, the Staff, or the Public to discuss a particular item. All consent calendar items are approved by a single motion.

3. FINANCE AND PERSONNEL COMMITTEE (Meeting of February 18, 2003)

CONSENT ITEMS

A. Sole-source procurement of cyber security proposal.
Recommendation: Authorize staff to enter into a sole-source contract with Southland Technology for the cyber security project.

B. Sweetwater Authority vehicle servicing costs versus outside vendors (Information Item)
Recommendation: No action is required by the Governing Board. 

C. Submetering of multi-unit developments and mobile home parks.
Recommendation: Authorize staff to draft a resolution amending Resolution 85-06 to include other accepted methodologies for allocating billable water use for multi-unit dwellings. 

4. OPERATIONS COMMITTEE (Meeting of February 19, 2003)

A. Request for additional funding - 12-inch main replacement at National City Boulevard, 16th to 18th Streets.
Recommendation: Approve additional funding in the amount of $95,500 from the Repair and Replacement Reserve Fund for the deficit associated with this project.

B. Request for funding – Quintard Street Widening.
Recommendation: Approve funding in the amount of $120,000 for this project to be allocated from the Repair and Replacement Reserve Fund with the understanding that the City of Chula Vista will share 50 percent of the final cost. 

C. Recommendation to award contract – Cherry Hills Tank Site landscaping.
Recommendation: Approve the sole-source contract to Alvizia Landscaping, 2520 Cactus Road, San Diego, California 92154, in the amount of $23,314, and that $10,000 be allocated from the Unallocated Reserve Fund for the project deficit.

ACTION CALENDAR ITEMS

All action items are placed on the Agenda so that the Board may discuss and take action, if the Board is so inclined.

5. COMMUNICATIONS COMMITTEE (Meeting of February 25, 2003)

A. Consideration of providing logo items for Governing Board members (deferred from January 2003 meeting – no attachment).

B. Consideration of purchasing lapel pins.

C. Consideration of customer publication distribution.

D. Information items: press releases, other items prepared for public information distribution, and update on major projects.

6. REPORT OF THE SOUTH BAY IRRIGATION DISTRICT REPRESENTATIVE AND THE CITY OF NATIONAL CITY REPRESENTATIVE TO THE SAN DIEGO COUNTY WATER AUTHORITY

Report by representatives for the purpose of briefing the Board on items of interest and importance which appear on the next San Diego County Water Authority Board of Directors’ agenda and to receive direction from the Sweetwater Authority Board in representing its interests at the San Diego County Water Authority.

7. APPROVAL OF DIRECTORS’ ATTENDANCE AT MEETINGS AND FUTURE AGENDA ITEMS

A. National City State of the City Address – Thursday, March 13, 2003, at 6:00 p.m. at Martin Luther King, Jr. Community Center. (Conflict with WESTCAS and Water Education Foundation)

B. Water Education Foundation & Association of Groundwater Agencies – Ground Water Quality + Ground Water Quantity = One Issue – April 8-9, 2003, Doubletree Hotel, Ontario. (Possible conflict with Board Meeting on April 9th) 

C. CLE International – California Water Law & Policy Super Conference – April 10-11, 2003 – The Pan Pacific Hotel, San Francisco. 

8. ADOPTION OF RESOLUTIONS

A. Resolution 03-02 Concurring in the Nomination of Joan Finnegan to the Executive Committee of the Association of California Water Agencies Joint Powers Insurance Authority (ACWA/JPIA).

B. Resolution 03-03 Concurring in the Nomination of Melody A. Henriques to the Executive Committee of the Association of California Water Agencies Joint Powers Insurance Authority (ACWA/JPIA).

REPORT AND INFORMATIONAL ITEMS

The following agenda items are placed on the agenda to allow the persons designated to provide information to the Board and the Public. There is no action called for in these items. The Board may engage in discussion on any report upon which specific subject matter is identified on the agenda, but may not take any action other than to place the matter on a future agenda.

9. REPORT OF TREASURER – WANDA AVERY

10. BUDGET REPORT – DIRECTOR OF FINANCE GAUS
Report as of January 31, 2003

11. MANAGEMENT REPORT

A. Report of Operations Manager Rogers.

B. Report of General Manager Bostad.

12. REPORT OF CALFED/BAY-DELTA OVERSIGHT COMMITTEE REPRESENTATIVE DIRECTOR WRIGHT

13. DIRECTORS’ COMMENTS

Directors’ comments are comments by Directors concerning Authority business that may be of interest to the Board. Directors’ comments are placed on the agenda to enable individual Board members to convey information to the Board and the Public. There is no discussion or action taken on comments made by Board members.

14. CLOSED SESSION

At any time during the regular session, the Governing Board may adjourn to closed session to consider litigation, personnel matters, or to discuss with legal counsel matters within the attorney-client privilege. Discussion of litigation is within the attorney-client privilege, subject to the appropriate disclosures and may be held in closed session, Authority: Government Code Section 54956.9.

15. ADJOURNMENT

Adjourn to March 11, 2003, at 9:00 a.m.