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Regular Meeting

Governing Board of Sweetwater Authority

Wednesday, May 28, 2003 - 3:30 p.m.

CALL MEETING TO ORDER AND ROLL CALL

PLEDGE OF ALLEGIANCE TO THE FLAG
Director Welsh

OPPORTUNITY FOR PUBLIC COMMENT
Opportunity for members of the public to address the Board
(Government Code 54954.3)

CHAIR’S PRESENTATION

ITEMS TO BE ADDED, WITHDRAWN, OR REORDERED IN THE AGENDA

1. APPROVAL OF MINUTES

Minutes of the Regular Meeting of May 14, 2003.

2. APPROVAL OF DEMANDS AND WARRANTS

CONSENT CALENDAR ITEMS

Items to be acted upon without discussion, unless a request is made by a member of the Board, the Staff, or the Public to discuss a particular item. All consent calendar items are approved by a single motion.

3. OPERATIONS COMMITTEE (Meeting of May 21, 2003)

A. Oxford Street drainage improvements – Request for funding.
Recommendation: Approve the funding request of $20,000 from the Repair and Replacement Reserve Fund for the relocation work.

B. Bay Marina Drive Widening – Request for funding.
Recommendation: Approve the funding request of $95,000 from the Repair and Replacement Reserve Fund for the replacement of the 12-inch steel main.

4. FINANCE AND PERSONNEL COMMITTEE (Meeting of May 22, 2003)

A. Request for water bill adjustment – National City Golf Course.
Recommendation: Approve the request from the National City Golf Course for an adjustment of $1,109.62, with the understanding that if next year’s consumption is not in line with this year’s consumption, the Authority will back charge $643.10 to the account.

B. Robert A. Perdue Water Treatment Plant improvements – Peer review of design services.
Recommendation: Approve the selection of CH2M Hill and Water Quality and Treatment Solutions, Inc., to provide peer review of the preliminary work for the Robert A. Perdue Water Treatment Plant – Water Quality Studies by Montgomery Watson Harza, and that the services be based on a time-and-material basis in a maximum amount of $10,000 per consultant for a total of $20,000.

C. Director Benefits.
Recommendation: This is an information item and no action is required by the Governing Board.

D. Consideration of Consultant Agreement.
Recommendation: Award a sole-source contract to Fox Lawson and Associates in the amount not-to-exceed $14,000 to provide a review of all Sweetwater Authority job descriptions, adjustments to internal pay relationships, and completion of a salary survey with local cities and agencies.

E. Review of Fiscal Year 2003-04 Budget.
Recommendation: This is an information item and no action is required by the Governing Board.

ACTION CALENDAR ITEMS

All action items are placed on the Agenda so that the Board may discuss and take action, if the Board is so inclined.

5. COMMUNICATIONS COMMITTEE (Meeting of May 27, 2003)

F. Oral report on survey process and instrument development for baseline public opinion survey (Information Item).

G. Consideration of proposed key messages for an outreach program to address community concerns regarding delays in establishing a recreation program at Sweetwater Reservoir.

H. Consideration of participation in National City Lions Club 4th of July Carnival and National City Fiesta Patrias celebration.

I. Consideration of providing additional advertising or sponsorships (Chula Vista Historic Home Tour, Celebrate Chula Vista, Bonitafest, the Filipino Press).

J. Information Items: press releases, other items prepared for public information distribution, and update on major projects.

6. NEW BUSINESS

Association of California Water Agencies (ACWA) – Call for Nominations for Region 10 Leadership – Seeking candidates for Region Officer and Board Member Positions for 2004-2005 Term.

7. REPORT OF THE SOUTH BAY IRRIGATION DISTRICT REPRESENTATIVE AND THE CITY OF NATIONAL CITY REPRESENTATIVE TO THE SAN DIEGO COUNTY WATER AUTHORITY

Report by representatives for the purpose of briefing the Board on items of interest and importance that appear on the next San Diego County Water Authority Board of Directors’ agenda and to receive direction from the Sweetwater Authority Board in representing its interests at the San Diego County Water Authority.

8. APPROVAL OF DIRECTORS’ ATTENDANCE AT MEETINGS AND FUTURE AGENDA ITEMS

K. The Institute of the Americas Second Annual Water Conference – La Jolla, California, June 12, 2003 – Tijuana, Mexico, June 13, 2003.

L. WESTCAS – 11th Annual Summer Conference – June 25–27, 2003 – Shelter Point Hotel & Marina, San Diego.

M. CLE International – The Law of the Colorado River – June 26-27, 2003 – Marriott Mountain Shadows Resort and Golf Club, Scottsdale.

N. National Water Resources Association (NWRA) – 20th Western Water Seminar July 23-25, 2003, La Costa Resort and Spa, Carlsbad.

O. Request for approval of per diem for Director Wright’s attendance at the Garden Festival, Cuyamaca College, May 17, 2003.

REPORT AND INFORMATIONAL ITEMS

The following agenda items are placed on the agenda to allow the persons designated to provide information to the Board and the Public. There is no action called for in these items. The Board may engage in discussion on any report upon which specific subject matter is identified on the agenda, but may not take any action other than to place the matter on a future agenda.

9. REPORT OF TREASURER – WANDA AVERY

10. BUDGET REPORT – DIRECTOR OF FINANCE GAUS
Report as of April 30, 2003

11. MANAGEMENT REPORT

P. Report of Operations Manager Rogers.
Q. Report of General Manager Bostad.

12. REPORT OF CALFED/BAY-DELTA OVERSIGHT COMMITTEE AND NWRA REPRESENTATIVE DIRECTOR WRIGHT

13. DIRECTORS’ COMMENTS
Directors’ comments are comments by Directors concerning Authority business that may be of interest to the Board. Directors’ comments are placed on the agenda to enable individual Board members to convey information to the Board and the Public. There is no discussion or action taken on comments made by Board members.

14. CLOSED SESSION
At any time during the regular session, the Governing Board may adjourn to closed session to consider litigation, personnel matters, or to discuss with legal counsel matters within the attorney-client privilege. Discussion of litigation is within the attorney-client privilege, subject to the appropriate disclosures and may be held in closed session, Authority: Government Code Section 54956.9.

15. ADJOURNMENT
Adjourn to June 11, 2003, at 6:00 p.m.

This agenda was posted at least 72 hours before the meeting, in a location freely accessible to the public. No action may be taken on any item not appearing on the posted agenda, except as provided by Section 54954.2 of the California Government Code.

NOTE: Agenda item backup information is available for public review in the Boardroom

PUBLIC COMMENT PROCEDURES

Members of the general public may address the Board regarding items not appearing on the posted agenda, which are within the subject matter jurisdiction of the Board. Speakers are asked to state name, address and topic, and to observe a time limit of 3 minutes each. Public comment on a single topic is limited to 15 minutes. Anyone desiring to address the Board regarding an item listed on the agenda is asked to fill out a speaker’s slip and present it to the Board President or the Secretary. Request-to-Speak forms are available at the Speaker’s podium.