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Regular Meeting

Governing Board of Sweetwater Authority

Wednesday, September 10, 2003 - 6:00 p.m.

CALL MEETING TO ORDER AND ROLL CALL

PLEDGE OF ALLEGIANCE TO THE FLAG
Director Beauchamp

OPPORTUNITY FOR PUBLIC COMMENT
Opportunity for members of the public to address the Board
(Government Code 54954.3)

CHAIR’S PRESENTATION

ITEMS TO BE ADDED, WITHDRAWN, OR REORDERED IN THE AGENDA

1. PUBLIC HEARING (Government Section 54954.3)
Opportunity for members of the public to address the board concerning the notice of Intent to Adopt a Mitigated Negative Declaration for the Lynwood Hills Tank Replacement Project.

2. ADOPTION OF RESOLUTION 03-15
Accepting as Adequate and Adopting the Mitigated Negative Declaration for the Lynwood Hills Tank Replacement and Directing that a Notice of Determination be Filed.

3. APPROVAL OF MINUTES
Regular meeting of August 27, 2003.

4. APPROVAL OF DEMANDS AND WARRANTS

5. NEW BUSINESS
A. Approval of Records Retention and Destruction Policy drafted by Legal Counsel.
B. Approval of Public Records Policy drafted by Legal Counsel
C. ACWA Committee Appointment Nominees for 2004-2005 Term.

CONSENT CALENDAR ITEMS

Items to be acted upon without discussion, unless a request is made by a member of the Board, the Staff, or the Public to discuss a particular item. All consent calendar items are approved by a single motion.

6. FINANCE AND PERSONNEL COMMITTEE (Meeting of September 2, 2003)

A. Request for water bill adjustment for Mr. Albert Barclay.
Recommendation: Approve an adjustment of $676.89 to Mr. Barclay’s account in accordance with the Adjustments to Customers’ Water Bills Policy.

B. Consideration of Fiscal Year 2003-2004 membership renewal in American Water Works Association.
Recommendation: Approve the membership renewal in the American Water Works Association for Fiscal Year 2003-04 in the amount of $3,864.

C. Security System bid document analysis and review – Award of Contract.
Recommendation: Award a contract to C.A. Gamble & Associates in an amount not to exceed $40,000 to provide planning, design, and development of bid specifications and administration of bids for the implementation of technology to accomplish specific recommendations of the Vulnerability Assessment.

D. Consultant Agreement for cathodic protection testing – Award of Contract.
Recommendation: Award an annual sole-source contract to DEC Consultants, Inc., for testing of the Authority’s Cathodic Protection Systems, and that subsequent annual project costs be budgeted accordingly.

E. Technical documents partnering services – Award of Contract.
Recommendation: Award a contract in the amount of $29,920 to ActivManuals for writing consulting services.

F. Flushing program addendum to Distribution System Nitrification Study.
Recommendation: Approve an amendment to the Nitrification Study performed by Charlotte Smith and Associates, Inc., to include an additional $11,700 for a flushing plan.

7. OPERATIONS COMMITTEE (Meeting of September 3, 2003)

A. Abramovitz Remote Service, 3708 Bonita Canyon Road, Bonita – Request for Service.
Recommendation: Approve a remote service to Mr. Steven Abramovitz at 3708 Bonita Canyon Road.

B. Trench Pavement for 2003-2004 Metallic Main Replacement Program, Pavement Maintenance, and As-Needed Pavement Repairs – Recommendation to Award Contract.
Recommendation: Award a contract to Koch-Armstrong General Contractors, 9709 Airport Vista Road, Santee, CA, on the based-bid amount of $241,368.80, and the as-needed pavement repair work based on the unit prices submitted in their bid.

C. Discussion of 2003 CSDA Innovative Program Award (Information item).
Recommendation: No action is required by the Governing Board.

ACTION CALENDAR ITEMS

All action items are placed on the Agenda so that the Board may discuss and take action, if the Board is so inclined.

8. APPROVAL OF DIRECTORS’ ATTENDANCE AT MEETINGS AND FUTURE AGENDA ITEMS

A. Citizens Advisory Committee Meeting for the Chula Vista Bayfront Master Plan – Monday, September 15, 2003, 11:00 a.m. – 1:00 p.m. – Bus Tour of Chula Vista Bayfront.

B. Council of Water Utilities breakfast meeting – StoneRidge Country Club – Tuesday, September 16, 2003, 7:15 a.m.

C. Special District Institute Seminar – Special District Administration – October 15-17, 2003 – Catamaran Resort, San Diego. (Conflict with Operations on the 15th and Finance & Personnel on the 16th.)

D. Water Education Foundation – Southern California Groundwater Tour – October 15-17, 2003. (Conflict with Operations on the 15th and Finance & Personnel on the 16th.)

E. WESTCAS’ Fall Conference – October 29-31, 2003 – Tucson, Arizona. (Conflict with Board Meeting on the 12th.)

F. National Water Resources Association (NWRA) 72nd Annual Conference – November 11-14, 2003 - Hyatt Regency Long Beach, Long Beach, California.

REPORT AND INFORMATIONAL ITEMS

The following agenda items are placed on the agenda to allow the persons designated to provide information to the Board and the Public. There is no action called for in these items. The Board may engage in discussion on any report upon which specific subject matter is identified on the agenda, but may not take any action other than to place the matter on a future agenda.

9. REPORT OF TREASURER – WANDA AVERY

10. BUDGET REPORT – DIRECTOR OF FINANCE GAUS
Report as of July 31, 2003

11. MANAGEMENT REPORT
A. Report of Operations Manager Rogers.
B. Report of General Manager Bostad.

12. REPORT OF CALFED/BAY-DELTA OVERSIGHT COMMITTEE/NWRA REPRESENTATIVE DIRECTOR WRIGHT

13. DIRECTORS’ COMMENTS
Directors’ comments are comments by Directors concerning Authority business that may be of interest to the Board. Directors’ comments are placed on the agenda to enable individual Board members to convey information to the Board and the Public. There is no discussion or action taken on comments made by Board members.

14. CLOSED SESSION
At any time during the regular session, the Governing Board may adjourn to closed session to consider litigation, personnel matters, or to discuss with legal counsel matters within the attorney-client privilege.

15. ADJOURNMENT
Adjourn to September 24, 2003 at 3:30 p.m.

This agenda was posted at least 72 hours before the meeting, in a location freely accessible to the public. No action may be taken on any item not appearing on the posted agenda, except as provided by Section 54954.2 of the California Government Code.

NOTE: Agenda item backup information is available for public review in the Boardroom

PUBLIC COMMENT PROCEDURES

Members of the general public may address the Board regarding items not appearing on the posted agenda, which are within the subject matter jurisdiction of the Board. Speakers are asked to state name, address and topic, and to observe a time limit of 3 minutes each. Public comment on a single topic is limited to 15 minutes. Anyone desiring to address the Board regarding an item listed on the agenda is asked to fill out a speaker’s slip and present it to the Board President or the Secretary. Request-to-Speak forms are available at the Speaker’s podium.