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Regular  Meeting

Governing Board of Sweetwater Authority

Wednesday, November 14, 2007 – 6:00 p.m.

• CALL MEETING TO ORDER AND ROLL CALL

• PLEDGE OF ALLEGIANCE TO THE FLAG
Director Morrison

• OPPORTUNITY FOR PUBLIC COMMENT
Opportunity for members of the public to address the Board (Government Code Section 54954.3)

• CHAIR’S PRESENTATION

ACTION AGENDA
The following items on the Action Agenda call for discussion and action by the Board. All items are placed on the Agenda so that the Board may discuss and take action on the item if the Board is so inclined.

1. ITEMS TO BE ADDED, WITHDRAWN, OR REORDERED IN THE AGENDA

2. CLOSED SESSION
At any time during the regular session, the Governing Board may adjourn to closed session to consider litigation, personnel matters, or to discuss with legal counsel matters within the attorney-client privilege. Authority: Government Code Section 54954.5.

CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Government Code Section 54956.9(a)

• California Department of Transportation v. Sweetwater Authority, Case No. GIC 838118-1(C/W: GIC 838119 1 and GIC 838120-1)

• Armenta et al. v. James Jones Company et al.

3. APPROVAL OF MINUTES
Regular meeting of October 24, 2007

4. APPROVAL OF DEMANDS AND WARRANTS

5. FINANCE AND PERSONNEL COMMITTEE (Meeting of November 5, 2007)

A. Consultant selection and award of contract for the Otay River Basin Brackish Groundwater Desalination Study
Recommendation: Approve a waiver to the Consultant Selection Policy; approve the consultant selection of MWH Americas, Inc., 9444 Farnham Street, Suite 300, San Diego, CA 92123 for the Otay River Basin Brackish Groundwater Desalination Study, and authorize staff to proceed with contract negotiations with MWH for the final scope and fee for the project, not to exceed $200,000.

B. 2007-08 Vehicle Replacement Program – Award of contract for one vehicle
Recommendation: Award a contract in the amount of $19,845.66 to Villa Ford, 2550 West Tustin Avenue, Orange, CA 92865 for the purchase of one 2008 Ford 3/4-ton, 4X2 extra-cab standard pickup truck as a replacement vehicle for the Distribution Department, as approved in the FY 2007-08 budget.

C. Approval to purchase replacement vehicle for Administration Building
Recommendation: Approve funding in an amount not to exceed $30,000 from the Capital Contingency Fund for the purchase of one 2008 Ford Escape Hybrid as a replacement for the Administration pool car, based on the lowest written quotation.

D. Compensatory time off due to countywide fires in San Diego
Recommendation: Approve compensatory paid leave for one-half of the time that employees under mandatory evacuation were displaced during the recent countywide fires, up to a maximum of 20 hours; allow any remaining time off to be charged to frozen sick leave; and grant an additional four hours of paid time off (PTO) for those employees who reported to work for the full week, as a show of appreciation. This would not apply to employees on scheduled PTO or travel.

E. Discussion of Scholarship Program
Recommendation: Discontinue its current scholarship program and forward this recommendation to the South Bay Irrigation District Board of Directors for its consideration.

6. OPERATIONS COMMITTEE (Meeting of November 7, 2007)

A. Remote services at 1334 “O” Avenue, National City
Recommendation: Approve two remote service connections to the water main in “O” Avenue and 14th Street with the understanding that the owner shall pay for all fees and deposits.

B. Award of sole-source contract for the National City Wells Tank coating repairs
Recommendation: Award a sole-source contract in the amount of $76,875 to Pacific Titan, 11671 Sterling Avenue, Suite H, Riverside, CA 92503 for the National City Wells Tank coating repairs, and funding in the amount of $9,375 from the Capital Contingency Fund, based on the projected deficit.

C. Membrane Bioreactor Feasibility Study final report (Information item)
Recommendation: No action is required by the Governing Board.

7. REPORT OF SWEETWATER AUTHORITY DIRECTOR TO THE WATER CONSERVATION GARDEN AUTHORITY

8. OLD AND UNFINISHED BUSINESS

Acceptance of results of final audit report for the year ended June 30, 2007 and 2006.

9. NEW BUSINESS

A. ACWA Officer Elections at Fall Conference General Session – Designation of Voting Delegate

B. Association of California Water Agencies – NWRA California Caucus Ballots for election of three (3) board member positions and two (2) alternate positions

10. APPROVAL OF DIRECTORS’ ATTENDANCE AT MEETINGS AND FUTURE AGENDA ITEMS

A. Request for per diem for Chair Beauchamp’s attendance at the Four Reservoir Intertie tour on Monday, November 5, 2007

B. California Coastal Commission meeting to consider Carlsbad Desalination Plant – Thursday, November 15, 2007, 9:00 a.m.

C. Dinner hosted by Best Best & Krieger LLP in conjunction with the ACWA Fall Conference in Palm Desert – Wednesday, November 28, 2007, 6:00 p.m. in the Crystal Ballroom, Renaissance Esmeralda Resort

D. Dinner co-hosted by Orrick Herrington & Sutcliffe LLP and Sutter Securities Incorporated in conjunction with the ACWA Fall Conference in Palm Desert – Wednesday, November 28, 2007, 6:00 p.m. at the Woodhaven Country Club

REPORT AND INFORMATIONAL ITEMS
The following agenda items are placed on the agenda to allow the persons designated to provide information to the Board and the Public. There is no action called for in these items. The Board may engage in discussion on any report upon which specific subject matter is identified on the agenda, but may not take any action other than to place the matter on a future agenda.

11. REPORTS BY DIRECTORS ON EVENTS ATTENDED
Reports and discussion relating to events attended by the Directors.

A. California State Lands Commission Meeting – October 30, 2007
B. WESTCAS Fall Conference – October 31 to November 2, 2007
C. First Friday Meeting – November 2, 2007
D. Four Reservoir Intertie Tour – November 5, 2007
E. South County Economic Development Council – November 6, 2007
F. NWRA Annual Conference – November 7-9, 2007
G. CSDA Leadership Academy on Human Resources – November 9, 2007

12. MANAGEMENT REPORT

A. Report of Operations Manager
B. Report of General Manager

13. DIRECTORS’ COMMENTS
Directors’ comments are comments by Directors concerning Authority business that may be of interest to the Board. Directors’ comments are placed on the agenda to enable individual Board members to convey information to the Board and the Public. There is no discussion or action taken on comments made by Board members.

14. ADJOURNMENT