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Regular  Meeting

Governing Board of Sweetwater Authority

Wednesday, November 17, 2004 - 3:30 p.m.

· CALL MEETING TO ORDER AND ROLL CALL

· PLEDGE OF ALLEGIANCE TO THE FLAG
Director Alkire

· OPPORTUNITY FOR PUBLIC COMMENT
Opportunity for members of the public to address the Board (Government Code Section 54954.3)

· CHAIR'S PRESENTATION

ACTION AGENDA

The following items on the Action Agenda call for discussion and action by the Board. All items are placed on the Agenda so that the Board may discuss and take action on the item if the Board is so inclined.

1. ITEMS TO BE ADDED, WITHDRAWN, OR REORDERED IN THE AGENDA

2. APPROVAL OF MINUTES
Regular Meeting of October 27, 2004.

3. APPROVAL OF DEMANDS AND WARRANTS

4. FINANCE AND PERSONNEL COMMITTEE (Meeting of November 1, 2004)
A. Review of leak adjustment report for the period July 1 through September 30, 2004 (Information Item):
Recommendation: No action is required by the Governing Board.

B. 2004-2005 Vehicle Replacement Program - Award of contract for the purchase of one vehicle:
Recommendation: Award a contract to Bob Stall Chevrolet in the amount of $46,472.58 for two ¾-ton pick-up trucks.

C. 2004-2005 Vehicle Replacement Program - Award of contract for heavy equipment purchase:
Recommendation: Award a contract in the amount of $109,814.48 to RDO Equipment Co., of Poway for a John Deere Model 410 G Backhow Loader.

D. Consideration of membership renewal in the Partnership for Safe Drinking Water:
Recommendation: Approve a contribution of $800 to the Partnership for Safe Drinking Water Program for the period March 1, 2005 through February 28, 2006.

E. Consideration of filling Systems Analyst position:
Recommendation: Authorize the filling of a Systems Analyst position as of January 1, 2005, and that additional funding in the amount of $18,241 be made available from the Unallocated Fund.

F. Clarification of Consideration of Emergency Wage Adjustment for the Utility Worker Classification:
Recommendation: Approve the adjustment to the wording to reflect a 2.5 percent increase for personnel in the Utility Worker series, and that this change be made effective as of January 1, 2005.

5. OPERATIONS COMMITTEE (Meeting of November 3, 2004)
A. Upper Sweetwater Reservoir Habitat Management Program - Filling of Ponds - Requests for Funding:
Recommendation: Award a contract to Otay River Constructors to proceed with this project, and that funds in the amount of $55,000 be made available from the Unallocated Reserve Fund.

B. Energy Efficiency Study - Recommendation to Approve Agreement:
Recommendation: Authorize staff to enter into an agreement with SDG&E for this project, and that funds in the amount of $2,000 be authorized from the Williams Energy Reserve in lieu of the Unallocated Reserve Fund.

C. Steele Canyon Golf Course and Common Areas - Proposed Groundwater Use for Irrigation (Information Item):
Recommendation: No action is required by the Governing Board.

D. National Oceanic and Atmospheric Administration (NOAA) Annual Winter Weather Report (Information Item):
Recommendation: No action is required by the Governing Board.

E. Update on Status of Water Reuse System at Fourth Avenue and C Street, Chula Vista.
Recommendation: Approve the Authority's participation in this project by taking readings of the meter at no cost to Mr. Bilson, and that Mr. Bilson be responsible for the costs involved in the installation of the meter.

6. FINANCE & PERSONNEL COMMITTEE (Meeting of November 15, 2004)
A. Adoption of Resolution 04-18 authorizing the Director of Finance to act as an agent for the Authority while dealing with the Office of Emergency Services.

B. Adoption of Resolution 04-19 Adopting the CalPERS Employer Pickup Pre-Tax Payroll Deduction Plan for Service Credit Purchases (Contribution Code 14).

C. Further discussion and recommendation of proposed rate structure to incorporate 5.9 percent increase on January 1, 2005.

7. APPROVAL OF DIRECTORS' ATTENDANCE AT MEETINGS AND FUTURE AGENDA ITEMS
A. ACWA Conference - Dinner hosted by Best Best & Krieger LLP, November 30, 2004, 6:30 p.m., at the Palm Springs Air Museum.

B. ACWA Conference - Dinner hosted by Orrick Herrington & Sutcliffe LLP, Sidley Austin Brown & Wood LLP and Sutter Securities Incorporated - December 1, 2004, 6:30 p.m., at the Chop House in Palm Springs.

C. California Special Districts Association (CSDA) - Staying in Compliance Workshop - December 15, 2004 at the Embassy Suite Hotel, San Diego (Conflict with Operations Committee).

D. CLE International - 11th Annual Conference - California Wetlands - January 27-28, 2005, Loews Coronado Hotel in San Diego.

REPORT AND INFORMATIONAL ITEMS

The following agenda items are placed on the agenda to allow the persons designated to provide information to the Board and the Public. There is no action called for in these items. The Board may engage in discussion on any report upon which specific subject matter is identified on the agenda, but may not take any action other than to place the matter on a future agenda.

8. REPORT OF TREASURER - WANDA AVERY

9. MANAGEMENT REPORT
A. Report of Operations Manager
B. Report of General Manager

10. DIRECTORS' COMMENTS
Directors' comments are comments by Directors concerning Authority business that may be of interest to the Board. Directors' comments are placed on the agenda to enable individual Board members to convey information to the Board and the Public. There is no discussion or action taken on comments made by Board members.

11. CLOSED SESSION
At any time during the regular session, the Governing Board may adjourn to closed session to consider litigation, personnel matters, or to discuss with legal counsel matters within the attorney-client privilege. Discussion of litigation is within the attorney-client privilege, subject to the appropriate disclosures and may be held in
closed session. Authority: Government Code Section 54956.9.

12. ADJOURNMENT
Adjourn to December 8, 2004, at 3:30 p.m.