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minutesRegular Meeting April 28, 2004 The Governing Board of Sweetwater Authority held a regular meeting on Wednesday, April 28, 2004, at the Sweetwater Authority Administrative Office, 505 Garrett Avenue, Chula Vista, California. Chair Doud called the meeting to order at 3:30 p.m. · ROLL CALL Directors Present: Alkire, Beauchamp, Doud, Pocklington, Reynolds, and Welsh. Directors Absent: Inzunza. Others Present: General Manager Bostad, Operations Manager Rogers, Legal Counsel Cowett, Treasurer Avery, and Board Secretary Farpón-Friedman. Staff members Hank Gaus, Mary Ann Mann, Bill Olson, Paula Roberts, George Silva, Jim Smyth, and Tom Woodrum. · PLEDGE OF ALLEGIANCE TO THE FLAG · OPPORTUNITY FOR PUBLIC COMMENT (Government Code Section (54954.3) · CHAIR 'S PRESENTATION ACTION CALENDAR ITEMS 1. ITEMS TO BE ADDED, WITHDRAWN, OR REORDERED IN THE AGENDA There were none. 2. APPROVAL OF MINUTES Director Alkire made a motion, seconded by Director Reynolds, that the Board approve the minutes of April 14, 2004. The motion carried. 3. APPROVAL OF DEMANDS AND WARRANTS Director Pocklington made a motion, seconded by Director Beauchamp,
that the Board approve Warrants 94035 through 94223 including all voided
checks. The motion carried. A. Presentation of Middle Management Class and Compensation Study Results. This was an information item and no action was required by the Governing Board. B. Further consideration of personnel requests by the Governing Board. This was an information item and no action was required by the Governing Board. 5. OPERATIONS COMMITTEE (Meeting of April 21, 2004) A. Director Beauchamp made a motion, seconded by Director Doud, that the Governing Board approve awarding a contract to Bakersfield Well and Pump Company, 7212 Fruitvale Avenue, Bakersfield, CA 93308, in the amount of $859,251, and that the $150,000 deficit be funded from the Unallocated Reserve Fund. The motion carried. B. Discussion regarding Sweetwater Authority property that is required for the construction of State Route 125: In compliance with Government Code Section 54956.8, this item was agendized to be discussed under Closed Session. 6. COMMUNICATIONS COMMITTEE (Meeting of April 26, 2004) A. Director Pocklington made a motion, seconded by Director Alkire, that the Governing Board approve the use of three ads selected by the Committee during the coming fiscal year, with each ad to run in succession for a period of four months. The motion carried. B. Director Pocklington made a motion, seconded by Director Beauchamp, that the Governing Board approve forwarding the 2004/2005 Communications Program Budget for inclusion in Sweetwater Authority's standard budget process. The motion carried. C. Director Pocklington made a motion, seconded by Director Beauchamp, that the Governing Board approve adopting a resolution in support of the Local Taxpayer and Public Safety Protection Act on the November 2004 budget. The motion carried. D. Director Pocklington made a motion, seconded by Director Beauchamp, that the Governing Board authorize sponsorship of one staff member, at an approximate cost of $500, to attend the Adopt-A-Watershed Leadership workshop, provided such arrangements are acceptable to the workshop facilitators. The motion carried. E. Information items; press releases, other items prepared for the public information distribution, and update on major projects. No action was required by the Governing Board. 7. NEW BUSINESS Upon a motion made by Director Doud, seconded by Director Welsh, the following resolution: RESOLUTION 04-07 was passed and adopted by the following vote to wit: Ayes: Directors Alkire, Beauchamp, Doud, Pocklington, Reynolds, and
Welsh NOTE: Director Inzunza entered the meeting at 3:41 p.m. 8. REPORT OF THE SOUTH BAY IRRIGATION DISTRICT REPRESENTATIVE AND THE CITY OF NATIONAL CITY REPRESENTATIVE TO THE SAN DIEGO COUNTY WATER AUTHORITY Director Pocklington reported that Mr. Valderrama was unable to attend today's Board meeting. He gave a brief report on some of the issues that were discussed at the last CWA Board meeting. He referred to the San Diego County Fair, June 11th to July 5th and noted that the 22nd and 24th are the days for Sweetwater Authority's participation. Regarding the cost of water, he said that because of the drought and having to apply Tier II rates, Sweetwater Authority's costs would increase by $230,000. He talked about a presentation by Dr. Tim Barnett of Scripps Institute on weather and climate. Dr. Barnett said that there is going to be less snow in the next 46 years, which will change how we need to handle our water resources. Another issue he reported on was SB1251 by Morrow that deals with body contact being allowed in Diamond Valley Reservoir. He said that the Board voted on the issue a couple of times and it did not pass because the result was only 51 percent in favor and they require 55 percent to approve anything. The Board engaged in a discussion regarding the issue of body contact and recreation at the reservoirs. 9. APPROVAL OF DIRECTORS' ATTENDANCE AT MEETINGS AND FUTURE AGENDA ITEMS Council of Water Utilities, San Diego County - StoneRidge Country Club, 17166 StoneRidge Country Club Lane, Poway, CA 92064 - Tuesday, May 18, 2004 - 7:15 - 8:45 a.m. All the directors with the exception of Director Beauchamp will be attending this pre-approved event. No action was required by the Governing Board. 10. REPORT OF TREASURER - WANDA AVERY Ms. Avery reported that today the interest rate for treasury bills is 1.33 percent. 11. BUDGET REPORT - DIRECTOR OF FINANCE GAUS Director of Finance Gaus said that Water Sales are down by $768,000, but Other Income is $500,000 higher than expected. The Interest Income is also higher by $48,000. Collectively we had estimated the year-to-date budget cash flow to be $4.6 million at this time, and we actually have $4.9 or $300,000 more than we anticipated. As for the Departmental Budgets, we expected to spend about 53 percent of the total budget at this time, and we have spent only 38 percent. 12. MANAGEMENT REPORT A. Report of Rainfall and Reservoir Levels - Operations Manager Rogers: Operations Manager Rogers briefly reported on the "Take Your Child to Work Day" at Sweetwater Authority. We had 23 kids who spent most of the day with their parents learning what we do at Sweetwater Authority, and it was a great success. He commended Communications Director Roberts for putting it together. He also displayed on the screen a modeling system developed by staff that allows us to determine where the water goes in our system at different times of the day and night, and from which sources. He thanked the Engineering and GIS staff for compiling the information. B. Report of General Manager Bostad: Mr. Bostad added that pulling in the technologies both from the Engineering modeling and GIS, we have been able to accomplish some work that was initiated some years ago by Mr. Reynolds. He referred to a Kiwanis luncheon he had attended, and he commended Mayor Inzunza of National City for a very impressive speech. He reported that Helix asked him to schedule a date for another presentation on the Conservation Garden. Manager Bostad notified the Board that today at 8:43 a.m., the CWA had sent a "95 percent notification." That notification means that regional treated water demands have exceeded 95 percent of MWD's treated water capacity. The demand on the Skinner Treatment Plant at that time this morning was at 97.1 percent. We were advised, per procedure, that should treated water demands exceed capacity, the CWA would contact the member agencies and request voluntary reductions. It is a serious situation at this time of the year. It means that the treatment plant for about half the county is at its limit at the end of April because of the unseasonable, warm weather this Sunday and Monday. General Manager Bostad also reported that Larry Gardner is being promoted by the new San Diego City Manager to the position of Director of General Services and Transportation. The City's current Engineering and Capital Project Department Director, Frank Belock, has been appointed by the City Manager as Director of Water Utilities. Mr. Gardner said that he would continue to support the good relationship between the City of San Diego and Sweetwater Authority and that he would introduce us to Mr. Belock so that we would continue building that relationship. He informed the Board that SB 1272, the Ortiz bill, has been moved on to the Appropriations Committee. Another bill, the Vargas bill, has been passed by committee and will now go to a consent calendar. This bill deals with the representation change for political boards on the CWA. National City initiated a discussion about a year and a half ago as to why the councilmember or the Mayor, if interested, could not sit on the CWA board. There were rules in place that prevented that and this bill will amend those rules. It will affect all the cities including the City of San Diego. There is other legislation that is considering developing fee structures to charge us for water rights. More will be forthcoming on that. 13. DIRECTORS' COMMENTS Director Pocklington said that there would be an Engineering & Operations tour at the CWA with at least 20 directors from the CWA. He was able to ask for a few managers to go as they had some extra seats. He reported having talked to Cary Wright who is feeling better and seemed to be in good spirits. They almost had a breakfast engagement this week but it did not work out. He notified the Board that he would be leaving this Friday for North Carolina to visit relatives and would be coming back on May 11, 2004 Director Beauchamp said he had breakfast with Pete Silva today and they discussed many regional and state water issues. Pete told him he would like to talk to Mayor Inzunza too. Director Beauchamp remarked that is good to have people like Pete in those offices. 14. CLOSED SESSION · CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section
54956.8) At 4:15 p.m., in compliance with Government Code Section 54956.8, the Board recessed to convene in Closed Session to discuss real property negotiations regarding the above property. The Chief Engineer, General Manager, Operations Manager, Director of Finance, Legal Counsel, Treasurer, and Board Secretary remained in attendance. There were no minutes taken, and the session was not tape-recorded. At 4:37 p.m., Chair Doud declared the meeting to be in open session and there was no reportable action. 15. ADJOURNMENT With no further business before the Board, Chair Doud adjourned the
meeting at 4:37 p.m., to the hour of 6:00 p.m. on May 12, 2004. |
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