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minutesRegular Meeting October 8, 2003 The Governing Board of Sweetwater Authority held a regular meeting on October 8, 2003, at the Sweetwater Authority Administrative Office, 505 Garrett Avenue, Chula Vista, California. Chair Doud called the meeting to order at 6:00 p.m. ROLL CALL Directors Present: Beauchamp, Doud, Pocklington, Reynolds, Welsh, and Wright. Directors Absent: Inzunza. Others Present: General Manager Bostad, Operations Manager Rogers, Legal Counsel Cowett, Treasurer Avery, and Board Secretary Farpón-Friedman. Staff members Gaus, Martinez, Olson, Thomson, Roberts, and Silva. PLEDGE OF ALLEGIANCE TO THE FLAG OPPORTUNITY FOR PUBLIC COMMENT (Government Code Section (54954.3) CHAIR 'S PRESENTATION ITEMS TO BE ADDED, WITHDRAWN, OR REORDERED IN THE AGENDA Director Doud made a motion, seconded by Director Welsh, that the Chairman's Conference on Identity Theft hosted by the San Diego County Board of Supervisors be added as Item 9 C. The motion carried. NOTE: Director Inzunza entered the meeting at 6:02 p.m. 1. CLOSED SESSION At 6:03 p.m., in compliance with Government Code Section 54957, the Board recessed to convene in Closed Session to conference with Labor Negotiator to discuss personnel matters. Staff members left the Boardroom. There were no minutes taken, and the session was not tape-recorded. At 6:04 p.m., Chair Doud declared the meeting to be in open session, and there was no reportable action. 2. Upon a motion made by Director Welsh, seconded by Director Beauchamp, the following Resolution: RESOLUTION 03-17 RESOLUTION OF THE GOVERNING BOARD OF SWEETWATER AUTHORITY was passed and adopted by the following vote to wit: Ayes: Directors Beauchamp, Doud, Inzunza, Pocklington , Reynolds,
Welsh, and Wright 3. Upon a motion made by Director Beauchamp, seconded by Director Welsh, the following Resolution: RESOLUTION 03-18 RESOLUTION OF THE GOVERNING BOARD OF SWEETWATER AUTHORITY was passed and adopted by the following vote to wit: Ayes: Directors Beauchamp, Doud, Inzunza, Pocklington , Reynolds,
Welsh, and Wright 4. APPROVAL OF DEMANDS AND WARRANTS Director Wright made a motion, seconded by Director Beauchamp, that the
Board approve Warrants 90746 through 91034 including all voided checks.
The motion carried. 5. COMMUNICATIONS COMMITTEE (Meeting of September 29, 2003) Director Pocklington made a motion, seconded by Director Wright, that the Governing Board approve consent items C and E. Item G was pulled for discussion. Items A, B, D and F were information only. The motion carried. A. Report of initial customer survey results. This was an information item and no action was required by the Governing Board. B. Discussion regarding Board participation at community events, including participants' response to Taste of National City and Celebrate Chula Vista events. This was an information item and no action was required by the Governing Board. C. Approve staff's plan to market Sweetwater Authority's speakers' bureau program, thereby increasing Sweetwater Authority's visibility and community participation. D. Report on plans for November 7, 2003 Leader Tour. This was an information item and no action was required by the Governing Board. E. Approve the hosting of a booth and water tanker at the National City Community Center, 140 East 12th Street, on Saturday, October 25, 2003, from 10:00 a.m. to 2:00 p.m. per a request by San Diego Gas and Electric. F. Press Releases, other items prepared for public information or distribution, and update on major projects. This was an information item and no action was required by the Governing Board. ITEM PULLED FROM CONSENT CALENDAR G. Consideration of using a new term in place of "Demineralization Facility" for the name of Sweetwater Authority's Richard A. Reynolds treatment plant: General Manager Bostad said that staff had been doing research on terminology to replace the word "demineralization" with language that may provide greater public recognition and understanding. He noted that the industry is changing the terminology regarding reclaimed water and using the term recycled water to reflect higher-level treatment and broader use. Directors engaged in a discussion regarding different options that include "desalter," "desalination," or remain the same. The Board members agreed that this issue requires some more research and suggested that it be brought back to the Communications Committee for further consideration. 6. FINANCE AND PERSONNEL COMMITTEE (Meeting of September 30, 2003) CONSENT ITEMS Director Welsh made a motion, seconded by Director Pocklington, that the Governing Board approve consent items A and B. The motion carried. A. Approve the adjustment of $773.31 to Mr. Morrison's account, in accordance with the Authority's policy to not profit from a customer's misfortune. B. Approve accelerated tuition reimbursement for Melody Diaz's Master's Degree program, provided that she signs a contract agreement to stay with the Authority for a minimum of three years after achieving her degree or forfeit the amount paid by the Authority on a prorated basis. 7. OPERATIONS COMMITTEE (Meeting of October 1, 2003) CONSENT ITEMS Director Beauchamp made a motion, seconded by Director Welsh, that the Board approve consent item A. Items B and C were information only. The motion carried. A. Approve the request to quitclaim the easement and waive the processing fee on 18th Street and Lanoitan Avenue, National City. B. San Diego Regional Energy Office - Energy Efficiency Study. This was an information item and no action was required by the Governing Board. C. Discussion of Otay River Desalination Facility. This was an information item and no action was required by the Governing Board. 8. NEW BUSINESS A. Appointment by Chair of Ad Hoc Committee to review procedures under Director Doud made a motion, seconded by Director Wright, that the Governing Board appoint Director Reynolds as Chair, Director Pocklington as a second member, and Director Beauchamp as a third member. The motion carried. B. Rescheduling of Board Meeting of November 12, 2003 due to conflict with NWRA Conference. Director Welsh made a motion, seconded by Director Doud, that the Governing Board reschedule the board meeting of November 12th to November 10, 2003 at 6:00 p.m.The motion carried. 9. APPROVAL OF DIRECTORS' ATTENDANCE AT MEETINGS AND FUTURE AGENDA ITEMS A. Citizens Advisory Committee Meeting for the Chula Vista Bayfront Master Plan - Monday, October 13, 2003, 1:30 - 3:30 p.m. - Bob's on the Bay, Chula Vista. Directors Inzunza, Pocklington, Welsh and Wright will attend. Director Pocklington made a motion, seconded by Director Beauchamp, that the Governing Board approve per diem for directors who wish to attend this event. The motion carried. B. Urban Water Institute Public/Private Partnerships National Conference - November 20 and 21, 2003 - Sheraton Universal Hotel, Universal City, CA. None of the directors will attend this conference. No action was required by the Governing Board. C. Chairman's Conference on Identity Theft - October 28, 2003 - Board of Supervisors Chambers - San Diego. Directors Inzunza, Pocklington, Reynolds, Welsh and Wright will attend. Director Doud made a motion, seconded by Director Wright, that the Governing Board approve per diem for directors who wish to attend this event. The motion carried. 10. REPORT OF TREASURER - WANDA AVERY Ms. Avery reported that the interest rate for a 3-year Ginny Mae Certificate of Deposit was 2.45 percent. This is higher than the Local Agency Investment Fund's rate. 11. MANAGEMENT REPORT A. Report of Operations Manager Rogers: Operations Manager Rogers referred to the earthquake, which registered at 3.6, on Tuesday, October 7, 2003, about 4.9 miles west/southwest of San Ysidro. Engineering staff did an inspection of Sweetwater Dam and reported that there was no damage. He also reported that yesterday, at approximately 5:15 p.m., a transformer on the corner of 3rd and H Street had blown out causing a power outage in the entire block that lasted until about 9:45 p.m. The outage did not damage the PC's as they all have individual power backups. The phone system worked well, taking all the calls until the battery went down at 7:00 p.m., at which time it transferred all the calls to the Perdue Treatment Plant. B. Report of General Manager Bostad: General Manager Bostad said that he would be presenting Sweetwater Authority Water Supply Reliability at the Friends of the Library on Saturday, October 11th at 10:30 a.m. 12. REPORT OF CALFED/BAY-DELTA OVERSIGHT COMMITTEE AND NWRA REPRESENTATIVE - DIRECTOR WRIGHT Director Wright did not have a report to give. 13. DIRECTORS' COMMENTS Director Reynolds said that yesterday he was honored to attend the American Water Works Association conference in San Diego at the Sheraton and received his life membership in the association. The best part of being there was that he got to hear Maureen Stapleton, the keynote speaker, whom he has known since she came on board at the CWA. She gave a talk about how the CWA is diversifying its sources of supply. She also talked about the QSA and the various components and noted that they are planning on 100,000 acre-feet of conservation and 156,000 acre feet of desalination. He thought that CWA recognition of developing a diversified water supply to improve reliability was complementary to Sweetwater Authority's local diversification of supply. Director Wright commended chairman Doud on the way he runs these meetings. He said that we seem to get the necessary business taken care of in a concise and compact manner, and he thinks that Chair Doud does a good job. 14. CLOSED SESSION At 6:33 p.m., in compliance with Government Code Section 54957, the Board recessed to convene in Closed Session to discuss security issues. Staff remained in attendance. There were no minutes taken, and the session was not tape recorded. At 6:35 p.m., Chair Doud declared the meeting to be in open session. Director Pocklington made a motion, seconded by Chairman Doud, that the Governing Board select Hirsch Electronics to implement the access control system at Sweetwater Authority to meet current security needs and allow for future expansion should it be necessary. The motion carried unanimously. 15. ADJOURNMENT With no further business before the Board, Chair Doud adjourned the
meeting at 6:36 p.m., to the hour of 3:30 p.m. on October 22, 2003. |
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