minutes

Regular Meeting

Governing Board of Sweetwater Authority

October 13, 2004

The Governing Board of Sweetwater Authority held a regular meeting on Wednesday, October 13, 2004, at the Sweetwater Authority Administrative Office, 505 Garrett Avenue, Chula Vista, California. Chair Doud called the meeting to order at 6:00 p.m.

· ROLL CALL

Directors Present: Alkire, Beauchamp, Doud, Inzunza, Pocklington, Reynolds, and Welsh.

Directors Absent: None.

Others Present: General Manager Bostad, Operations Manager Rogers, Legal Counsel Cowett, Treasurer Avery, and Board Secretary Farpón. Staff members Hank Gaus, Tony Rasco, George Silva, Jim Smyth, Don Thomson, and Tom Woodrum.

· PLEDGE OF ALLEGIANCE TO THE FLAG
Director Reynolds conducted the pledge of allegiance to the flag.

· OPPORTUNITY FOR PUBLIC COMMENT (Government Code Section (54954.3)
There were no members of the public present for comment.

· CHAIR 'S PRESENTATION
There was none.

ACTION CALENDAR ITEMS

1. ITEMS TO BE ADDED, WITHDRAWN, OR REORDERED IN THE AGENDA
There were none.

2. APPROVAL OF MINUTES

Director Alkire made a motion, seconded by Director Reynolds, that the Board approve the minutes of September 22, 2004. The motion carried.

3. APPROVAL OF DEMANDS AND WARRANTS

Director Pocklington made a motion, seconded by Director Welsh, that the Governing Board approve Warrants 96463 through 96780 including all voided checks. The motion carried.

4. CONSULTANT SELECTION COMMITTEE (Meeting of September 24, 2004)

Director Welsh made a motion, seconded by Director Pocklington, that the Governing Board award a contract to Carollo Engineers for the Recycled Water Master Plan and that the final contract amount be negotiated by staff and forwarded for approval through the Finance and Personnel Committee. The motion carried.

5. FINANCE AND PERSONNEL COMMITTEE (Meeting of October 4, 2004)

Upon a motion made by Director Welsh, seconded by Director Pocklington, the following Resolution:

RESOLUTION 04-16
RESOLUTION OF THE GOVERNING BOARD OF SWEETWATER AUTHORITY FOR EMPLOYER PAID MEMBER CONTRIBUTIONS TO CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM (CALPERS)

was passed and adopted by the following vote, to wit:

Ayes: Directors Alkire, Beauchamp, Doud, Inzunza, Pocklington, Reynolds, and Welsh
Noes: None
Absent: None
Abstain: None

Upon a motion made by Director Welsh, seconded by Director Reynolds, the following Resolution:

RESOLUTION 04-17
RESOLUTION OF THE GOVERNING BOARD OF SWEETWATER AUTHORITY FOR PAYING AND REPORTING THE VALUE OF EMPLOYER PAID MEMBER CONTRIBUTIONS TO CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM (CALPERS)

was passed and adopted by the following vote, to wit:

Ayes: Directors Alkire, Beauchamp, Doud, Inzunza, Pocklington, Reynolds and Welsh
Noes: None
Absent: None
Abstain: None

Director Welsh made a motion, seconded by Director Alkire, that the Governing Board award a contract in the amount of $25,787.81 to Bob Stall Chevrolet for one ¾ ton regular cab HD Pick-up. The motion carried.

Director Welsh made a motion, seconded by Director Pocklington, that the Governing Board award the contracts for Robert A. Perdue Treatment Plant improvements to DeC Consultants in the amount of $23,910 for corrosion protection and to Timberline Engineering in the amount of $50,763 for work in the area of the SCADA system. The motion carried.

Director Welsh made a motion, seconded by Director Reynolds, that the Governing Board award the contracts to Carollo Engineers in the amount of $180,165 for the Recycled Water Master Plan and that $113,000 be made available from the Unallocated Reserve Fund to cover the proposed project deficit. The motion carried.

6. OPERATIONS COMMITTEE (Meeting of October 6, 2004)

Director Beauchamp made a motion, seconded by Director Pocklington, that the Governing Board approve awarding a change order to Bakersfield Well and Pump in the amount of $110,500 to construct a test well on the Kampgrounds of America site. The motion carried.

Director Beauchamp made a motion, seconded by Director Doud, that the Governing Board award a contract to El Cajon Grading & Engineering, Inc., P.O. Box 967, Lakeside, CA 92040, in the amount of $2,401,041.10, to construct the metallic main replacements, and that $50,000 be made available from the Unallocated Reserve Fund to cover the projected deficit. The contract amount will be modified to remove the Palm Avenue project after the contract is executed with El Cajon Grading & Engineering, Inc. The motion carried.

Director Beauchamp made a motion, seconded by Director Alkire, that the Governing Board approve awarding a contract to Koch Armstrong General Engineers, Inc., 9709 Airport Vista Road, Santee, in the amount of $239,222.55 to perform the trench and tank site pavement work for the 2004-05 metallic main replacements program and pavement maintenance. The motion carried.

7. APPROVAL OF DIRECTORS' ATTENDANCE AT MEETINGS AND FUTURE AGENDA ITEMS

A. Council of Water Utilities, San Diego County - Breakfast Meeting at StoneRidge Country Club - Tuesday, October 19, 2004 - 7:15 - 8:45 a.m. Directors Alkire, Beauchamp, Doud, Inzunza, Pocklington, and Welsh will be attending this pre-approved event. No action was required by the Governing Board.

Local Agency Investment Fund Annual Conference - October 27-28, 2004 - Sacramento Convention Center, Sacramento. Director Inzunza will attend this conference. Director Pocklington made a motion, seconded by Director Doud, that the Governing Board approve per diem for directors who wish to attend this event. The motion carried.

Water Education Foundation - Flood Management Workshop: Options and Opportunities - November 9-10, 2004 - Sacramento Convention Center. Director Inzunza will be attending this pre-approved event. No action was required by the Governing Board.

8. REPORT OF TREASURER - WANDA AVERY

Ms. Avery reported that Mission Federal Credit Union offers an 18-month Certificate of Deposit at an interest rate of three percent.

9. MANAGEMENT REPORT

B. Report of Operations Manager Rogers: Operations Manager Rogers reintroduced Don Thomson as the new Director of Water Quality for Sweetwater Authority.

Report of General Manager Bostad: Mr. Bostad informed the Board that Wes Bannister, with the support of Orange County and San Diego County directors, was elected as the new chair of the Metropolitan Water District. He emphasized the board's action tonight to move forward with the Recycled Water Master Plan. He appreciates the opportunity to serve up to five or six million gallons per day of recycled water, which will be a significant new water source for Sweetwater Authority.

10. DIRECTORS' COMMENTS

Director Welsh said she wanted to be the first to say what an outstanding trip opportunity Director Pocklington, being a representative of MWD, had provided. The Colorado River tour was fantastic and it reinforced her belief in our system and the people who work for it.

Director Pocklington commented on the MWD election and said that five people were running for the Chairmanship and Wes Bannister won with 51.47 percent of the votes. He added that we have many things in common with Orange County and that we may be working with these people on desalination in the North County. He is pleased with the outcome. Regarding the trip on Friday, Saturday and Sunday, he advised the directors who did not attend to try to go in the future. He will be going again next year because it is a really educational trip. He added that MWD is providing water for 18 million people in Southern California and that is a big responsibility, and the growth is going to continue.

Director Beauchamp said that he flew to St Louis on Friday and, on the way over, he looked right down on the All American Canal. He said that his firm is doing the biological monitoring for the relining of the canal. There was an article in the newspaper about the Mexican farmers being upset that the canal was being relined and he was not aware of the magnitude of that. Those farmers are growing a lot of stuff based on our southward flow into Mexicali and that will give them some heartburn; but, of course, that is our water that we are going to transfer and wheel up here.

Director Alkire said that he wanted to give his appreciation to Director Pocklington, the CWA, and the MWD for the great tour of this last weekend.

Director Doud said that Wednesday, November 10th to Friday, November 12th, NWRA is having its conference, and there is also a Board meeting on the 10th at 6:00 p.m. We may have to reschedule.

11. CLOSED SESSION

There was no need for one.

12. ADJOURNMENT

With no further business before the Board, Chair Doud adjourned the meeting at 6:23 p.m., to the hour of 3:30 p.m. on October 27, 2004.