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minutesRegular Meeting November 8, 2006 The Governing Board of Sweetwater Authority held a regular meeting on Wednesday, November 8, 2006, at the Sweetwater Authority Administrative Office, 505 Garrett Avenue, Chula Vista, California. Chair Pocklington called the meeting to order at 6:00 p.m. • ROLL CALL Directors Present: Alkire, Doud, Pocklington, and Welsh Directors Absent: Beauchamp, Morrison and Salas Others Present: General Manager/Treasurer Bostad, Operations Manager Rogers, Legal Counsel Cowett, Treasurer Delegatee Farrow, and Board Secretary Schoonderwoerd. Staff members: Rick Alexander, Bill Olson, George Silva, Jim Smyth, Don Thomson and Tom Woodrum. Also present: Teresa Thomas • PLEDGE OF ALLEGIANCE TO THE FLAG • OPPORTUNITY FOR PUBLIC COMMENT (Government Code Section (54954.3) Chair Pocklington said he called Teresa Thomas this morning to congratulate her on her victory in the election to the South Bay Irrigation Division 4 seat. He said the Board is looking forward to working with her on the Sweetwater Authority and South Bay Irrigation District Boards. He invited Ms. Thomas to address the Board. Ms. Thomas said that running for an office for the first time was quite an
interesting experience. She said she appreciated the opportunity for all of the
candidates to tour the Authority’s facilities and review its various operations.
She complimented General Manager Bostad and Operations Manager Rogers as
marvelous administrators. She said that the cooperation of the staff team in
working together reflects the leadership of the board, as well as the leadership
of the administrators in each of the individual areas. Ms. Thomas said she is
looking forward with anticipation to working as a part of the Board to help
provide a reliable and quality water supply. She thanked the Board again for the
support and encouragement she received. She reminded the Board that she had
previously applied for appointment to the Board upon Director Wolniewicz’s
passing. She said she was grateful for the endorsement from former Director
Reynolds. Chair Pocklington thanked Ms. Thomas for taking the time to come by
today. He said that she will be a great director and he looks forward to having
her on the Board. Ms. Thomas said she was sorry she was unable to stay for the
rest of the meeting because she would be attending a meeting being held on the
Bayfront Master Plan. • CHAIR’S PRESENTATION ACTION CALENDAR ITEMS 1. ITEMS TO BE ADDED, WITHDRAWN, OR REORDERED IN THE AGENDA 2. APPROVAL OF MINUTES Director Doud made a motion, seconded by Director Alkire, that the Governing Board approve the minutes of the October 25, 2006 meeting. The motion carried. 3. APPROVAL OF DEMANDS AND WARRANTS Director Doud made a motion, seconded by Director Welsh, that the Governing Board approve Warrants 107482 through 107691 including all voided checks. Director Doud inquired about coordination between the Authority’s graffiti removal and the service provided by the City of Chula Vista. General Manager Bostad said staff would check into this and report back to the Board. The motion carried. NOTE: Director Morrison entered the meeting at 6:14 p.m. 4. FINANCE AND PERSONNEL COMMITTEE (Meeting of November 6, 2006) A. Upon a motion made by Director Alkire, seconded by Director Welsh, the following resolution: RESOLUTION 06-15 RESOLUTION OF THE GOVERNING BOARD OF SWEETWATER AUTHORITY was passed and adopted by the following vote to wit: Ayes: Directors Alkire, Doud, Morrison, Pocklington and Welsh B. Director Alkire made a motion, seconded by Director Welsh, that the Governing Board award a contract in the amount of $1,360,000 to CH2M Hill, 402 West Broadway, Suite 1450, San Diego, CA 92101, to conduct the construction management for the proposed Robert A. Perdue Treatment Plant Improvements. The motion carried. 5. NEW BUSINESS 6. APPROVAL OF DIRECTORS’ ATTENDANCE AT MEETINGS AND FUTURE AGENDA ITEMS A. First Friday meeting of November 3, 2006. No directors attended this meeting. B. Council of Water Utilities, San Diego County Meeting, StoneRidge Country Club, Tuesday, November 21, 2006, 7:15 a.m. – Program: Rex Wait, Senior Vice President, Nevada Hydro Company – “Lake Elsinore Advanced Pumped Storage (LEAPS) Project.” Directors wishing to attend this pre-approved event will contact the Secretary. No action was required by the Governing Board. C. Dinner hosted by Best Best & Krieger LLP in conjunction with the ACWA Fall Conference in Anaheim – Wednesday, December 6, 2006, 6:00 p.m. at Ralph Brennan’s Jazz Kitchen, Downtown Disney District. Directors wishing to attend this event will contact the Secretary. No action was required by the Governing Board. D. Dinner co-hosted by Orrick Herrington & Sutcliffe LLP and Sutter Securities Incorporated in conjunction with the ACWA Fall Conference in Anaheim – Wednesday, December 6, 2006, 6:30 p.m. at the Anaheim White House Restaurant. Directors wishing to attend this event will contact the Secretary. No action was required by the Governing Board. 7. BUDGET REPORT – DIRECTOR OF FINANCE FARROW General Manager Bostad reported that Director of Finance Farrow was investigating some different reporting formats for the monthly budget reports and additional information will be brought back to the Board through the Finance and Personnel Committee. With regard to the budget reports of July 31, through September 30, 2006, Director of Finance Farrow reported that everything is on target. One change beginning with the September 30 report, based on the 2006-07 budget, is that debt service is no longer reported on a monthly basis. The reporting presentation of the monthly budget is being revamped and future monthly reports will be reported with graphs. 8. REPORTS BY DIRECTORS ON EVENTS ATTENDED Director Doud reported on attending the Water Education Foundation Tour of
the Reynolds Desal Facility on October 26th. He said it was well attended, many
good questions were asked, and he complimented Manager Bostad and staff on a job
well done. General Manager Bostad added that the dinner following the tour went
well. It is a good outreach that connects with people across the state and
promotes interest in some of the many diverse programs currently in progress.
Paul Lanspery was in attendance representing CWA. Director Doud also attended
the Sweetwater Authority Leader Tour on October 27th and noted the video photo
collage being presented on the Board Room computer screen. Director Pocklington reported on attending the WESTCAS Fall Conference in Tuscon on November 1-3. Director Doud and General Manager Bostad also attended. He noted the differences between the Colorado River being the only source of water for Arizona versus California having the availability of the ocean as a new source of supply. He noted that the changes in the House and Senate due to the results of the recent election would be interesting to watch. He added that he had purchased a book by a newspaper reporter about water and the government and the allocation of 50 percent of the water to the Indians in central Arizona. Director Doud noted a presentation given on the disposal of personal care products, which ended up in the rivers and the ocean. It was recommended that rather than flushing drugs down the toilet, they should be crushed, double bagged, and put in the landfill. He also learned that ten percent of all drugs are hazardous waste. 9. MANAGEMENT REPORT A. Report of Operations Manager Rogers: Operations Manager Rogers displayed some photos from the recent Environmental Leader Tour. Attendees from Otay Water District included Rod Pasada, Director of Engineering, Manny Magana, Assistant General Manager, and Mark Watton, General Manager. Also attending were Carlos Lugo, Director of Engineering, Helix Water District and the Deputy Director of LAFCO. Director of Environmental and Government Services Rick Alexander said that this is a hands-on tour that includes guests planting plants in the native plant garden, and he believes everyone learns about how Sweetwater Authority handles resource management. Operations Manager Rogers said that Mark Watton sent an e-mail to General Manager Bostad complimenting the Authority’s staff on the tour. General Manager Bostad noted that many of the attendees are leaders from Helix and Padre, agencies that are part of the NCCP effort. Otay Water District has expressed some interest to join as one of the subarea plan participants. This could be an opportunity to expand the Joint Water Agency plan. B. Report of General Manager Bostad: General Manager Bostad reported that the Authority has been working with the CWA lately in two areas that he believes are fairly important. CWA is developing a new local resources program through an ad hoc committee. This program is morphing from an encouragement of local resource development focused on recycled water only, with incentives at one time of $60 - $70 per acre-foot. One of the Board’s issues was the failure to develop local projects, and much has to do with costs and having an active program to support. One of the ad hoc committee’s efforts is to expand the program so that not only recycled water qualifies, but any local resource project. They are making progress on including brackish groundwater development and possibly local seawater reverse osmosis programs. He encouraged continued support from CWA representatives for local resource program credit under these program parameters. CWA is also pushing forward on an Integrated Regional Water Management Planning effort. Mr. Bostad and Rick Alexander are working together on this effort. They foresee that, in the next few years, this will be the actual funding mechanism for watershed and water programs and projects. They are actively involved with that process, and it appears that he or Mr. Alexander may be on a steering committee of 16 people to review projects for the county. Mr. Bostad pointed out a letter from the Authority, exploring the possibility of grant funding under Proposition 50 to do further evaluations on watershed stakeholder analysis. Some analysis has been done in the past, and he believes it is important to take another look at this. This item will be brought back to the Board to see which direction we might take and how this will dovetail with the Integrated Regional Water Management Planning. Finally, Mr. Bostad said the Authority is planning to review a draft agreement with Poseidon for the purchase of up to 2,400 acre-feet of water via an exchange process. Staff is meeting with Legal Counsel Cowett to review the draft agreement. Following the review, staff will meet with Poseidon and report to the Board for further discussion. Mr. Bostad concluded by directing attention to the Authority’s investment report in the Board packet. 10. DIRECTORS’ COMMENTS Director Welsh said she is enthused and thankful to have Director Morrison remain on the Board. Director Doud read an old Chinese proverb: “Tell me and I will forget; show me and I may remember; involve me and I will understand.” Director Alkire gave a report on attending the Water Conservation Garden Board meeting earlier in the day with General Manager Bostad. He distributed bumper stickers advertising the Garden. He said that the Garden Board is very anxious for the Authority to become a member in January. They are also working to get the Sycuan Tribe as a member. Director Morrison thanked everyone on the Board for their support during the election. He said he is looking forward to another four years on the Sweetwater Authority Board, and he plans to stay on the CWA Board. Director Pocklington also thanked everyone on the Board for their support during the election. He said it had been an interesting election, he is pleased to be able to serve the Board for another four years, and he believes that the Board has a good team. 11. CLOSED SESSION 12. ADJOURNMENT |
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