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minutesRegular Meeting December 22, 2004 The Governing Board of Sweetwater Authority held a regular meeting on Wednesday, December 22, 2004, at the Sweetwater Authority Administrative Office, 505 Garrett Avenue, Chula Vista, California. Chair Doud called the meeting to order at 3:30 p.m. · ROLL CALL Directors Present: Alkire, Beauchamp, Doud, Inzunza, Pocklington, Salas and Welsh. Directors Absent: None. Others Present: General Manager Bostad, Operations Manager Rogers, Legal Counsel Cowett, Treasurer Avery, and Board Secretary Farpón. Staff members, Hank Gaus, Hector Martinez, George Silva, Don Thomson, and Tom Woodrum. · PLEDGE OF ALLEGIANCE TO THE FLAG · OPPORTUNITY FOR PUBLIC COMMENT (Government Code Section (54954.3) · CHAIR 'S PRESENTATION Chair Doud asked the Board members to read a letter that he had written to all the employees and which was at their places. He would like their approval to release it tomorrow. ACTION CALENDAR ITEMS 1. ITEMS TO BE ADDED, WITHDRAWN, OR REORDERED IN THE AGENDA 2. APPROVAL OF MINUTES Director Pocklington made a motion, seconded by Director Alkire, that the Board approve the minutes of December 8, 2004. The motion carried. 3. APPOINTMENT OF NEW OFFICERS Chair Doud made a motion, seconded by Director Alkire, that the Board nominate Director Pocklington as the new Chair and Director Beauchamp as the new Vice Chair of the Board for 2005 and 2006. The motion carried. 4. APPROVAL OF DEMANDS AND WARRANTS Director Pocklington made a motion, seconded by Director Beeauchamp, that the Governing Board approve Warrants 97649 through 97858 including all voided checks. The motion carried. 5. RECREATION COMMITTEE (Meeting of December 16, 2004) State of California - Grant Status. This was an information item and no action was required by the Governing Board. Loveland Reservoir - Project Plan and Schedule. This was an information item and no action was required by the Governing Board. Use of Volunteers for the Sweetwater Lake Fishing Program. There was a discussion regarding how many volunteers would be needed, how they would be selected, and from which groups or organizations. This was an information item and no action was required by the Governing Board. Use of Fishing Passes at Sweetwater Lake. This was an information item and no action was required by the Governing Board. There was a discussion regarding whether there is still a need to keep the Recreation Committee on a regular basis or if it should be kept on an as-needed basis. Incoming Chair Pocklington will decide on the issue when he makes the Committee assignments for 2005. 6. FINANCE & PERSONNEL COMMITTEE (Meeting of December 20, 2004) A. Director Welsh made a motion, seconded by Director Pocklington, that the Governing Board approve the 2005 membership renewal in the Association of California Water Agencies and the payment of dues in the amount of $14,790. The motion carried. Director Welsh made a motion, seconded by Director Doud, that the Governing Board approve the 2005 membership renewal in the American Membrane Technology Association and the payment of dues in the amount of $500. The motion carried. Director Welsh made a motion, seconded by Director Alkire, that the
Governing Board approve the 2005 membership renewal in the California
Special Districts Association and the payment of dues in the amount of
$400. The motion carried. Director Welsh made a motion, seconded by Director Alkire, that the Governing Board approve an adjustment to Mr. Silverio's account in the amount of $709.74 in accordance with the Authority's policy to not profit from a customer's misfortune. The motion carried. Director Welsh made a motion, seconded by Director Pocklington, that the Governing Board approve an adjustment to Mr. Zieger's account in the amount of $651.20 in accordance with the Authority's policy to not profit from a customer's misfortune. The motion carried. Director Welsh made a motion, seconded by Director Pocklington, that the Governing Board approve the proposed changes to the Sweetwater Authority Rates and Rules and the Supplement to the Rates and Rules for 2005 by adoption of Resolution 04-21. At the request of Director Welsh, for the benefit of Director Salas, Director of Finance Gaus provided an extensive explanation of the proposed changes and the 5.9 percent rate increase that was approved by the Board for Fiscal-Year 2004-2005 and which will become effective January 1, 2005. The motion carried. 7. OPERATIONS COMMITTEE (Meeting of December 20, 2004) A. Negotiations and renewal of lease with the County of San Diego for the Administration Building parking lot. This item was to be discussed in closed session under Item 14 pursuant to Government Code Section 54956.8. Purchase offer by Mountain West Real Estate (Jim Pieri) for the Sweetwater Authority Administration Building. This item was to be discussed in closed session under Item 14 pursuant to Government Code Section 54956.8. C. 17th Street Improvement, National City. This was an information item and no action was required by the Governing Board. 8. APPROVAL OF DIRECTORS' ATTENDANCE AT MEETINGS AND FUTURE AGENDA ITEMS A. National City Chamber - Membership Breakfast - January 19, 2005. Director Pocklington made a motion, seconded by Director Alkire, that the Governing Board approve per diem for Directors who wish to attend this event. The motion carried. Urban Water Institute Workshop - Urban Water Master Plans 2005 -
January 24, 2005 - 8:00 a.m. to 4:00 p.m. - Riverside Convention Center.
None of the directors will be attending this pre-approved event. No action
was required by the Governing Board. 9. ADOPTION OF RESOLUTIONS Upon a motion made by Director Welsh, seconded by Pocklington, the following Resolution: RESOLUTION 04-21 was passed and adopted by the following vote, to wit: Ayes: Directors Alkire, Beauchamp, Doud, Inzunza, Pocklington, Salas
and Welsh 10. REPORT OF TREASURER - WANDA AVERY Ms. Avery reported that the interest rate with the Local Agency Investment Fund (LAIF) is 2.17 percent. 11. BUDGET REPORT - DIRECTOR OF FINANCE GAUS Director of Finance Gaus reported that we had projected an income of $15,425,000 at this point, and we are over budget by $34,000. The Other Income is $5,000 below the projection. Interest income is $55,000 more than what we have budgeted at this time, and the Operating Expenses are $28,000 less. We have spent $48,000 more than what we planned at this time. Collectively, we anticipated spending about 32 percent at this time and we have spent 23 percent. 12. MANAGEMENT REPORT D. Report of Operations Manager Rogers: Operations Manager Rogers talked about the training program at Sweetwater Authority and pointed out the helpful assistance of Training Coordinator Mosburg to our employees towards achieving some of the required certificates. He announced that 14 of our employees have been studying to achieve various levels of certification, and all 14 had passed the test this last October. He wanted to recognize the following employees for their accomplishment: Brian Stephens, David Voight, Doug Roberts, Scott McClelland, Nolan Camacho, Aaron Ellwood, Maury Hill, Mike McDonough, Dan Bresniker, Richard Emerson, Mike Gravitt, Tony Rasco, Don Thomson, and Carson Dollick. Carson attained the highest level of these certificates, a Grade Five Distribution. He also noted that Maury Hill had passed with a 99 percent grade. Report of General Manager Bostad: Mr. Bostad added that these
certifications have been required by the State of California and the
Department of Health Services for the last few years. In the next few
years, any employee working on the system will need State Certification
from the Department of Health Services. He also wanted to give recognition
to staff and to Sue Mosburg particularly for being so helpful in getting
these employees certified. Mr. Bostad reported that we had received from Warren Buckner, President
of ACWA/JPIA, a Special Recognition award for the period July 1, 2000 to
June 30, 2003 for achieving a low ratio of paid claims and case reserves
to deposit premiums in the Workers Compensation Program. This is an effort
of staff and the programs that we have in concert with the ACWA/JPIA to
help control costs for Workers Compensation costs. 13. DIRECTORS' COMMENTS Director Welsh welcomed our newest director. She hopes that Mary will feel a part of this wonderful organization. Director Pocklington said that he does not like raising rates. The CWA and MWD infrastructure improvement programs might cost about six billion dollars and, consequently, the rates will be going up over the next five to ten years. It would be nice if they could keep it around a three or four percent increase. We need to get the public to understand what is going on, and we also need to find other avenues to generate money. He also welcomed Mary to the board and said that she would find water to be a very interesting subject. He thinks she will enjoy it and he is thankful that she is on the board. He wished everyone a very blessed Christmas and may 2005 be a super year. Director Beauchamp welcomed Mary and said that he was very pleased when he saw that she had placed her name in as one of the candidates. Her background in Chula Vista gives a different perspective and he hopes that she can share her knowledge with this Board. He said she would find out that there are different kinds of water districts and this one has great stability because of its staff, the quality of people, the directors, and the communication that there is within the board. They are all very focused on the stability of the system with healthful water provided in a reliable way. This reliability is a big deal, but there is a price to that. This is a great organization that has a great reputation. Director Beauchamp said season's greetings. Director Salas thanked the board and said that everyone has made her feel very welcome and she appreciates that. She said she has much to learn from everyone because this is different from the City Council. She knows that she has to do a lot of catch up and understanding much of the background with Dennis and Mark. She is hoping to get briefed and up on board with everything. She is very happy to be here with a great bunch of people. Director Alkire added to the welcome and said he is very pleased that he is no longer the new guy. Now Mary is the new gal. He is sure that she is going to find that Dennis, Mark and the rest of the staff are just wide open to help, along with everybody else. Director Inzunza informed the Board that Robert Valderrama had resigned from his assignment as National City Representative to the CWA Board due to his new appointment to the San Diego Port Commission. The City Council will be making a decision on the third Tuesday in January on who his replacement at the CWA Board will be. More likely, it will be either the Mayor or one Council Member, but it will come from the elected body. Director Doud welcomed Mary to the board. He hoped the board had a
chance to read the letter that he wrote to the Sweetwater Authority
employees. He said that if there were no objections, it would be released
tomorrow. 14. CLOSED SESSION At 4:25 p.m., in compliance with Government Code Section 54956.8, the Board recessed to convene in Closed Session to discuss the following: E. Conference with Real Property Negotiator (Government Code Section
54956.8) B. Conference with Real Property Negotiator (Government Code Section
54956.8) All persons left the room except for the Board of Directors, Management Team, Legal Counsel, Treasurer, and Secretary. NOTE: Director Inzunza declared having a conflict of interest relative to Item B. He excused himself and left the boardroom at 4:33 p.m. There were no minutes taken, and the session was not tape-recorded. There was no reportable action. At 4:44 p.m., Chair Doud declared the meeting to be in open session. 15. ADJOURNMENT With no further business before the Board, Chair Doud adjourned the
meeting at 4:45 p.m., to the hour of 6:00 p.m. on January 12, 2005. |
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